MaintainX Data Handling Skill

MaintainX Data Handling

Overview

Patterns for synchronizing, transforming, and exporting data between MaintainX and external systems (databases, data warehouses, ERPs).

Prerequisites

MaintainX API access configured
Node.js 18+ with axios
Target database or data warehouse available

Instructions

Step 1: Incremental Sync with Cursor Pagination

import { MaintainXClient } from './client';
import { writeFileSync, existsSync, readFileSync } from 'fs';

const SYNC_STATE_FILE = '.maintainx-sync-state.json';

interface SyncState {
  lastSyncAt: string;
  workOrderCursor?: string;
  assetCursor?: string;
}

function loadSyncState(): SyncState {
  if (existsSync(SYNC_STATE_FILE)) {
    return JSON.parse(readFileSync(SYNC_STATE_FILE, 'utf-8'));
  }
  return { lastSyncAt: new Date(0).toISOString() };
}

function saveSyncState(state: SyncState) {
  writeFileSync(SYNC_STATE_FILE, JSON.stringify(state, null, 2));
}

async function incrementalSync(client: MaintainXClient) {
  const state = loadSyncState();
  const syncStart = new Date().toISOString();

  console.log(`Syncing changes since ${state.lastSyncAt}`);

  // Sync work orders updated since last run
  let cursor: string | undefined;
  let totalWOs = 0;
  do {
    const response = await client.getWorkOrders({
      updatedAtGte: state.lastSyncAt,
      limit: 100,
      cursor,
    });
    for (const wo of response.workOrders) {
      await upsertWorkOrder(wo);  // Your DB write function
      totalWOs++;
    }
    cursor = response.cursor ?? undefined;
  } while (cursor);

  // Sync assets updated since last run
  let assetCursor: string | undefined;
  let totalAssets = 0;
  do {
    const response = await client.getAssets({
      updatedAtGte: state.lastSyncAt,
      limit: 100,
      cursor: assetCursor,
    });
    for (const asset of response.assets) {
      await upsertAsset(asset);  // Your DB write function
      totalAssets++;
    }
    assetCursor = response.cursor ?? undefined;
  } while (assetCursor);

  saveSyncState({ lastSyncAt: syncStart });
  console.log(`Synced ${totalWOs} work orders, ${totalAssets} assets`);
}

Step 2: Export to CSV

import { createWriteStream } from 'fs';

async function exportWorkOrdersToCSV(client: MaintainXClient, outputPath: string) {
  const stream = createWriteStream(outputPath);
  stream.write('id,title,status,priority,assignee,asset,location,created_at,completed_at\n');

  let cursor: string | undefined;
  let count = 0;

  do {
    const response = await client.getWorkOrders({ limit: 100, cursor });
    for (const wo of response.workOrders) {
      const row = [
        wo.id,
        `"${(wo.title || '').replace(/"/g, '""')}"`,
        wo.status,
        wo.priority,
        wo.assignees?.map((a: any) => a.id).join(';') || '',
        wo.assetId || '',
        wo.locationId || '',
        wo.createdAt,
        wo.completedAt || '',
      ].join(',');
      stream.write(row + '\n');
      count++;
    }
    cursor = response.cursor ?? undefined;
  } while (cursor);

  stream.end();
  console.log(`Exported ${count} work orders to ${outputPath}`);
}

// Usage
await exportWorkOrdersToCSV(client, 'work-orders-export.csv');

Step 3: Export to BigQuery

import { BigQuery } from '@google-cloud/bigquery';

const bq = new BigQuery({ projectId: 'your-project' });
const dataset = bq.dataset('maintenance');
const table = dataset.table('work_orders');

async function syncToBigQuery(client: MaintainXClient) {
  let cursor: string | undefined;
  const batch: any[] = [];

  do {
    const response = await client.getWorkOrders({ limit: 100, cursor });
    for (const wo of response.workOrders) {
      batch.push({
        id: wo.id,
        title: wo.title,
        status: wo.status,
        priority: wo.priority,
        asset_id: wo.assetId,
        location_id: wo.locationId,
        created_at: wo.createdAt,
        completed_at: wo.completedAt,
        synced_at: new Date().toISOString(),
      });
    }
    cursor = response.cursor ?? undefined;
  } while (cursor);

  if (batch.length > 0) {
    await table.insert(batch);
    console.log(`Inserted ${batch.length} rows into BigQuery`);
  }
}

Step 4: Data Reconciliation

async function reconcile(client: MaintainXClient, localDb: any) {
  const remoteOrders = await paginate(
    (cursor) => client.getWorkOrders({ limit: 100, cursor }),
    'workOrders',
  );
  const localOrders = await localDb.query('SELECT id, updated_at FROM work_orders');

  const remoteMap = new Map(remoteOrders.map((wo: any) => [wo.id, wo.updatedAt]));
  const localMap = new Map(localOrders.map((row: any) => [row.id, row.updated_at]));

  const missing = remoteOrders.filter((wo: any) => !localMap.has(wo.id));
  const stale = remoteOrders.filter(
    (wo: any) => localMap.has(wo.id) && localMap.get(wo.id) < remoteMap.get(wo.id),
  );
  const orphaned = localOrders.filter((row: any) => !remoteMap.has(row.id));

  console.log(`Missing locally: ${missing.length}`);
  console.log(`Stale locally: ${stale.length}`);
  console.log(`Orphaned locally: ${orphaned.length}`);

  return { missing, stale, orphaned };
}

Output

Incremental sync with persistent cursor state
CSV export of work orders with proper quoting
BigQuery streaming insert pipeline
Data reconciliation report (missing, stale, orphaned records)

Error Handling

| Issue | Cause | Solution | |-------|-------|----------| | 429 Rate Limited | Too many requests during sync | Add delays between pages, use p-queue | | Partial sync failure | Network error mid-pagination | Save cursor state, resume from last position | | Duplicate rows in BigQuery | Re-running without dedup | Use MERGE or dedup on (id, updated_at) | | Stale local data | Missed webhook or sync gap | Run full reconciliation, then incremental |

Resources

Next Steps

For enterprise access control, see maintainx-enterprise-rbac.

Examples

Scheduled sync with cron:

// Run every 15 minutes via cron or node-schedule
import cron from 'node-cron';

cron.schedule('*/15 * * * *', async () => {
  console.log('Starting incremental sync...');
  await incrementalSync(new MaintainXClient());
});

Import work orders from a legacy CMMS CSV:

import { parse } from 'csv-parse/sync';
import { readFileSync } from 'fs';

const rows = parse(readFileSync('legacy-export.csv'), { columns: true });
for (const row of rows) {
  await client.createWorkOrder({
    title: row['Work Order Name'],
    description: row['Description'],
    priority: row['Priority'].toUpperCase(),
    categories: [row['Type'].toUpperCase()],
  });
}

Agent Skills: MaintainX Data Handling

Install this agent skill to your local

Skill Files