Developer Event Management Skill

Developer Event Management

Plan and execute successful developer events that create lasting impact.

Skill Contract

Parameters

parameters:
  required:
    - event_type: enum[meetup, webinar, workshop, hackathon, conference]
    - event_goal: string
  optional:
    - format: enum[in_person, virtual, hybrid]
    - target_attendance: integer
    - budget: float

Output

output:
  event_plan:
    overview: object
    timeline: array[Milestone]
    budget: object
    run_of_show: array[Session]

Event Types

| Type | Size | Duration | Lead Time | |------|------|----------|-----------| | Meetup | 20-100 | 2-3 hours | 4-6 weeks | | Workshop | 10-50 | Half/full day | 6-8 weeks | | Webinar | 50-500 | 1 hour | 2-4 weeks | | Hackathon | 50-500 | 24-48 hours | 8-12 weeks | | Conference | 200-2000 | 1-3 days | 3-6 months |

Event Planning Timeline

T-12 to T-8 Weeks

□ Define goals and success metrics
□ Set budget
□ Book venue (if in-person)
□ Recruit speakers
□ Create event branding

T-8 to T-4 Weeks

□ Open registration
□ Launch promotion
□ Finalize agenda
□ Confirm sponsors
□ Plan logistics

T-4 to T-1 Weeks

□ Speaker prep calls
□ Finalize catering/A/V
□ Send attendee reminders
□ Prepare materials
□ Test technology

Day Before

□ Venue walkthrough
□ Test all equipment
□ Brief volunteers
□ Prepare swag bags
□ Final speaker check

Promotion Strategy

Email → Social → Partners → Community → Press
  ↓        ↓         ↓           ↓         ↓
List     Posts   Co-promo    Members    PR
Sequence Campaign  Shares   Announce   Outreach

Post-Event

| Activity | Timing | |----------|--------| | Thank you emails | Same day | | Feedback survey | 1-3 days | | Photo gallery | 1 week | | Recording publish | 1 week | | ROI report | 2-4 weeks |

Retry Logic

retry_patterns:
  low_registrations:
    strategy: "Boost promotion, add incentive"
    trigger: "<50% target at T-2 weeks"

  speaker_cancellation:
    strategy: "Activate backup speaker"
    fallback: "Panel discussion"

  technical_issues:
    strategy: "Switch to backup equipment"

Failure Modes & Recovery

| Failure Mode | Detection | Recovery | |--------------|-----------|----------| | Low registrations | <50% at T-2w | Boost promo | | Low show rate | <60% attendance | Better reminders | | Speaker no-show | Day-of absence | Backup speaker | | A/V failure | Tech issues | Backup equipment |

Debug Checklist

□ Goals and metrics defined?
□ Budget approved?
□ Venue/platform confirmed?
□ Speakers confirmed?
□ Registration working?
□ Promotion calendar active?
□ A/V tested?
□ Backup plans documented?

Test Template

test_event_management:
  unit_tests:
    - test_registration_flow:
        assert: "Confirmation email received"

  integration_tests:
    - test_day_of_flow:
        assert: "All sessions on time"

Success Metrics

| Metric | Target | |--------|--------| | Reg to attendance | >60% | | NPS score | >40 | | Content engagement | >50% |

Observability

metrics:
  - registrations: integer
  - attendees: integer
  - show_rate: float
  - nps_score: float

See assets/ for event checklists and templates.

Agent Skills: Developer Event Management

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Skill Files